Automated 3PL settlement reconciliation

We match the settlements and invoices your third-party logistics providers send. Each line is compared with the order record, the agreed rate card, the delivery proof and the surcharge terms. Matched lines are queued for payment, and every line that differs is listed with the reason and an owner.

• A rate card model for each provider, including tiers, surcharges, fuel adjustments and cut-offs.
• A matching rulebook: how an invoice line links to an order, a delivery and a rate.
• A reconciliation workbook or tool that queues matches, short-pays and disputes.
• A dispute log with evidence attached and an owner for each line.
• A staged payment run for finance approval.
• A monthly provider scorecard showing billed against expected cost.

• More invoice lines match automatically, and the share matched is reported each month.
• Overbilling surfaces with its evidence, and the value identified and the value recovered are reported side by side.
• Invoices reach approved payment sooner, measured in days from receipt to approval.
• Disputes close faster, and open disputes are reported by age.
• Your analysts spend fewer hours on reconciliation each month.

Logistics settlements are large, frequent and hard to check. Rates change, surcharges accumulate, volumes are disputed and credits get lost. A group that cannot match invoices to deliveries pays what it is asked and cannot tell where the overcharge sits.

• Logistics invoices are paid before anyone has checked them against orders.
• Your provider's monthly volume differs from your own record by more than you can explain.
• Surcharges appear that nobody remembers agreeing.
• Credits for failed deliveries are never claimed.
• Reconciliation takes several days of one analyst's month.

Groups that pay several carriers and fulfilment providers on volumes, per-drop rates or percentages of order value, and finance teams that reconcile those invoices by hand, late, or not at all.

Qasim Abbas has answered for treasury above USD 50M at group level and set the capital logic behind a blended last-mile fleet at BaladiMart. To him a logistics invoice is a cash item, so we prove each 3PL settlement against the delivery record before it is paid.

We work on the ledger and payment tools you use. Invoices come from files or provider portals and order data from your connected systems. See how fees work.

What does finance see before payment?

A staged payment run in which every line that differs from the order is listed with its reason and an owner.

Which charges does it check?

Rates, tiers, surcharges, fuel adjustments and cut-offs, each compared with the order record and the delivery proof.

What is reported each month?

The share of invoice lines matched, the value of overbilling identified beside the value recovered, and open disputes by age.

Pick one provider contract and one month's invoice and send them to us. We show how the lines match and where they differ.