3PL RFQ development and bid comparison

We write the request for quotation, issue it and run the tender from one place, with every provider question answered for all bidders at once. Each bid is rebuilt in a single comparison model on your own order volumes, so handling, storage, transport and surcharges sit on one basis.

The board gets a bid comparison it can read in one sitting, with the commercial gaps between providers shown in currency.

• A request for quotation pack with scope, volume profile, service levels, data formats and a standard pricing template.
• A bidder question log, with every answer issued to all bidders at the same time.
• A comparison model that applies each bid to twelve months of your order mix.
• A bid evaluation paper to the board, with the scoring and our recommendation.

• Every bid comes back in the one pricing template.
• The annual cost gap between your best and worst bid is stated on the group's real order mix, so a headline rate stops deciding the award.
• Providers get the same answer at the same time, and we count the clarifications issued to all parties on the day.
• The board reaches an evaluation paper sooner after the tender issues, and the days from issue to paper are on record.

Providers quote in their own formats. One prices by pallet position, another by cubic metre, a third folds transport into a single order fee. Surcharges for peak weeks, returns, small parcels and minimum volumes sit in footnotes. The lowest headline rate is rarely the lowest cost once the group's real order mix is applied.

• Quotes in hand use different units and cannot be added up the same way.
• The previous tender was decided on the headline handling rate alone.
• Footnote charges for peaks, returns or minimum volumes appeared only after the contract was signed.
• Management says a bid is cheaper and cannot show the arithmetic.

Finance directors, chief operating officers and chief executives who already know a tender is needed and want numbers the board can award on.

Qasim Abbas has answered for treasury above USD 50M at group level, so he reads a tender through what each bid does to the group's cash. Every bid you receive is priced in one format that a board reads side by side.

We build the comparison model in a spreadsheet, fed by exports from whichever order system the group runs. Providers submit through the pricing template we set. See how fees work.

How many providers should we invite?

Enough to create real competition, set after we read your volumes. Every provider invited is one you would award to.

What does the board receive at the end of the tender?

A bid evaluation paper with the scoring and our recommendation, built on a comparison model that applies each bid to twelve months of your order mix.

Share the scope of the coming tender and the providers you have in mind. We structure the pack with you at a private briefing with the Managing Partner.